The payment journal

  • 7 Min.

In the payment journal you manage and export all payments to your bank for payments to vendors and employees, and refunds to your customers. If you are used to working with the standard Dynamics 365 Business Central payment journal, you’ll notice that Continia Banking has extended the standard journal with enhanced functionality, such as payment validation and live status updates via direct communication to your bank, so you always know the exact status of your payments.

To benefit from the enhanced functionalities, you must use a payment journal with Banking Export Journal enabled. This indicates that the journal i supported by Continia Banking. Upon installation of Continia Banking, the payment journal PMT JNL is automatically created and ready for you to use straight away.

CB General journal batches Banking export journal column
  • To open the Continia Banking payment journal, you search for and open the Payment Journals page. In the field Batch Name, you can change which journal batch to view.
CB Payment Journal page Batch name

Note

You can also open a payment journal from the Role Center. In the Continia Banking Activities CueGroup, select the Payment Journal Lines Cue. This Cue also tells you how many payment suggestions are created.

The Status column

One of the most important differences between the standard Business Central payment journal and the Banking Export journal is how you can use the Status column to manage and keep track of each payment. You can quickly see if the line is valid, if it's already been approved or sent, if it's been accepted in the bank, or already paid.

If you’re using direct communication with your bank (and your bank supports the given status update), the information will be available to you in real-time.

Depending on your specific set up, for example if you’re using direct communication or approval workflows, you'll come across various different statuses. For a detailed overview of all the statuses, please refer to the article The Payment Statuses on Continia Docs.

Update the status

You can update the status manually from:

  • From the Role Center, in the Continia Banking Activities CueGroup, where you select Update Payment Status.
  • The payment journal, in the action bar, where you select Home > Update Status.

You can also set up the payment lines, related to a specific bank, to be updated automatically. On the relevant bank card, expand the Advanced FastTab and then in the Update Payment Journal Line Status, select Automatic.

Important

If you need to change the payment information or resend a payment that was already sent, you can manually reset the status of a payment line. However, if the payment has been sent by direct communication you must first contact the bank and cancel the payment before you reset the status. To reset the status of a payment line, in the action bar, select Bank > Void Payments.

FactBoxes

On the Payment Journals page, in the FactBox pane, you’ll find all the information you need about each payment suggestion while you’re working on them. For example, you can see everything from specific errors on the journal line to approval comments and remittance information.

CB Payment journal FactBoxPane

  • Line Information displays the status of the payment line. To view a complete log of every update of the payment line status, select the Payment Status link. This open the page Payment Status Log from where you can also access the file archive for the payment line.

    Additionally, if you have approval workflows enabled for the payment journal, you can also directly access all the relevant approval information.

  • Payment Journal Errors provides the details of any errors on the payment line. If you resolve an error and update the payment line status, the error is deleted from the Factbox.

  • Recipient Bank Details lists the details of the bank account you are making the payment to. In the Account Verification section, you can check the verification status of the bank account.

  • Applied Entries gives you an overview of the posted sales or purchase documents that the current payment line applies. If the entry has previously been approved in Expense Management or Document Capture, you can select the link in the Previously Approved column to see all the approval details.

  • Remittance Information Entries displays the information, such as document type, document number and amount, that will be included in the remittance information along with the payment to the receiver of the payment.

  • Journal Line Details provides the most basic journal line details such as posting group, account, and balance account.

  • Incoming Document Files displays any related incoming documents. To attach a file, or to view or edit an incoming document for the selected payment line, select Incoming Document Files.

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