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Capture emissions data through purchase invoices

  • 4 Min.

You can smoothly capture emissions data by linking emissions data during the creation of documents such as purchase invoices. With Continia Sustainability set up, document lines have extra fields available for capturing carbon accounting details such as environmental account numbers, emission types and unit codes.

You can manually enter these emissions data details for each purchase order, but of course it’s much smoother to set up emissions data from G/L accounts. This will reduce your manual data entry, because the emissions data details are included each time you add a purchase invoice line with this G/L account.

Set up a G/L account to capture emissions data

From document lines, such as a purchase invoice use the Show Details action for the relevant G/L Account.

Purchase Invoice G L Account Show details action

If the G/L account collects expenses related to a single environmental account, you can complete all the details in the Environmental Accounting FastTab. For example, a G/L account for electricity consumption at a specific location can be linked to the specific environmental account for electricity at that location.

However, in many cases a G/L account is used for collecting expenses across a category. For example, a G/L account for electricity consumption across all business locations. In this case, the minimum set up in the Environmental Accounting FastTab is:

  • Environmental Account Type
  • Emissions Unit Type
  • Emissions Unit Code
G L Account Card Enviro Accounting FastTab

The G/L account will then populate the setup details on new purchase invoice lines.

Purchase Invoice G L Acc populates Emissions details

The Environmental Account Number field populates the remaining emissions data details:

  • Emission Type
  • Emission Code

Simply enter the Emission Quantity to capture the emission data.

Purchase Invoice Enviro Account No Emission Quantity

Scenario

Ester is creating purchase invoices for electricity bills from two Cronus offices. To capture the emissions data for these, she needs to complete these tasks:

  • Set up the relevant G/L account for the environmental account type and emissions code
  • Add the environmental account to the purchase order line

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