eDocuments terminology

When you work with eDocuments, there is some important terminology used.

• Candidate/eCandidate – Your customers and vendors who have a registration on a network that you are connected to.
• Format – Standardized set of rules for how an XML file is structured, as specified by each eInvoicing network. Example formats include:
  • Peppol BIS 3.0
  • A-NZ Peppol BIS 3.0
  • OIOUBL
  • XRechnung 2.0
• Network profile – The configuration for whether the company is participating to send eDocuments, receive eDocuments, or both.
• Participation – Connection to an eInvoicing network.
• Registration – The validated company details for a participation on an eInvoicing network. Companies can sometimes have multiple registrations to a network, each based on a different ID type, such as VAT number or GLN.
• Response – A note sent in reply about an eDocument to update or confirm document actions and contents. Responses update the message in the eDocument Status field of various sales and purchase documents, for example:
  • Sent for a new purchase order
  • Changed by Customer (confirmation needed) for a sales order
  • Under Query for a posted sales invoice, with extra description added as a reason
• Structure – The included fields and values in an XML file. For example, an invoice structure is different to a credit memo structure.