Set up expense approvers

  • 2 min.

An approver reviews submitted expenses and approves them if the expenses are justified.

Approvers are typically set up in a hierarchical structure where some approvers are more senior than others. If an expense amount is higher than an approver's approval limit, the expense will automatically be sent to a senior approver for approval as well. If the second approver still doesn't have a high enough approval limit, the process repeats through the hierarchy until the expense reaches an approver with the necessary approval limit.

To set up an approver, follow these steps:

  1. Choose the search icon, enter Continia User Setup, and then choose the related link.

  2. Select New.

  3. Fill in the fields Continia User ID. Make sure to use the lookup function in the field. This ensures that the new Continia user is linked to an existing Business Central user.

  4. Specify the Approver Name and Amount. Alternatively select Unlimited instead of setting an amount.


An approver usually refers to a senior approver in the hierarchy. Make sure that the senior approver has a higher approval limit than the one you are setting up for the lower-level approver. You must have at least one approver with unlimited approval so that an expense doesn't get stuck in an approval flow because no one has the necessary approval limit to approve it.

Expense approver setup