Create expenses from credit card transactions

When importing credit card transactions, there are two powerful time-saving options that streamline how transactions are matched to submitted documentation:

• Match to expenses links a transaction to an existing expense created by an expense user.
• Create expenses from transactions automatically generates a new expense when no matching user-created expense exists.

Automatically create expenses from bank transactions

To automate this you will have enabled Create Expense from Transaction for your given payment type.

When a bank/credit-card transaction is imported and no existing expense matches it, the system will automatically generate a new expense. That expense will include the date, currency, amount, and description from the transaction The new expense is then sent to the card owner (the user assigned to the card), who can add receipt images, categorize it, and complete any missing details.

Manually match transactions to expenses

The manual process also makes it possible to set up mapping rules to assign expense types or exclude transactions from the expense creation process. If Create Expense from Transaction is disabled:

1. Search for Bank Transaction Inbox Expense Management. You can also access this inbox using the Unhandled Bank Transaction Inbox.

2. From here, you can manually match the transaction to an existing expense or create a new expense by selecting Match or Create Expenses. The expense will automatically be displayed in the card owners Mobile Expense App, where they can attach images and add extra information and then send for approval.