Create expenses from credit card transactions

As part of the process of importing credit card transactions, there are some powerful time-saving options for matching transactions to document submissions.

• Match to expenses finds expenses already created an expense user, and links these to a bank transaction
• Create expenses from transactions generates a new expense if none can be matched to one already made by an expense user

These options are configured on the Payment Type card.

Automatically match transactions to expenses

There are three available methods for matching transactions to expenses:

• Never Required would require you to manually complete all matching of transactions to expenses
• Always Required enables the automatic matching function
• Required From Date allows you to start matching automatically from a later date

You can set an allowed variance in the Matching tolerance settings. It's recommended that you set the Amount % to 2 and also Date (Days) to 2 to capture the most appropriate matches and avoid false matches between transactions and expenses.

Automatically create expenses from bank transactions

If Create Expense from Transaction is enabled, Expense Management will automatically create a new expense if the Match to expense function did not find an existing expense. The automatically created expense is sent it to the card owner, who can then attach photos and categorize the expense.

Manually match transactions to expenses

If you choose to deactivate the Create Expense from Transaction, all credit card transactions be sent to the Unmatched Cue in the Role Center.

From here, you can manually match the transaction to an existing expense or create a new expense by selecting Match or Create Expenses. The new expense will automatically be displayed in the card owner's Expense app, where they can attach images and add extra information, before sending it for approval.

Alternatively, if the expense user has already created an expense, attached images, and entered the necessary information, you can open the expense list and match the expense to a bank card transaction. To do this:

1. Go to the Expenses cue from the Role Center.

2. Select Expense > Match Bank Transaction

   

3. Choose the bank transaction you want to match with, and then select Set Match > OK.