Tweak and process the payment suggestions

Based on your filtering, the payment suggestions appear in the Payment Suggestions list from where you get a quick overview of the number of payment headers included in the payment suggestion and the amount to be applied by the payment suggestion.

Additionally information is displayed for you in the FactBox pane:

• In the Suggestion Header FactBox, you have a clear overview of the status of each payment suggestion header.

• In the Payment Totals FactBox, the payment details are specified for each used payment methods.

Depending on your validation settings, for example, if you have turned on dynamic validation, the payment suggestions will already have been run through validation upon creation. When a payment suggestion has the status Valid, it means that the payment is ready to be created as a general journal line.

If everything looks as it should and if no changes are necessary, you can go ahead and create the journal lines in the payment journal. To do this, simply select Create General Journal Lines in the action bar. This generates journal lines in the payment journal for all open or valid payment suggestion headers. Even if they've already been validated, they'll be re-validated in the payment journal before you can export them to the bank.

However, if you want to tweak the details of some of the invoice lines or if you need to solve an invalid payment suggestion, you must open the Payment Suggestion Card for the specific header.

Adjust payment details on the Payment Suggestion Card

The main benefit from working with Advanced Payment Suggestion enabled is that you can tweak the invoice lines even when your payments are summarized. From the Payment Suggestion Card, you can, for example, remove or add lines, adjust the amount or add discount.

To do this, from the Payment Suggestions page, you first select Payment Overview. This gives you an overview of all the headers included in the payment suggestion.

Now, select the header you want to work on and then in the action bar, select Payment.

The suggestion header and lines opens on the Payment Suggestion Card and in the FactBox pane, you have all the relevant information about the vendor, bank, remittance, and validation ready at hand.

You can now adjust all the necessary details for each of the payment lines to your satisfaction and ensure that any payment suggestion errors are resolved.

Once the payment is validated and the status shows "Ready to Create Gen. Journal Line," you can finish by selecting Create General Journal Lines in the action bar.