Submit expenses via the Expense mobile app

Expenses can be submitted either through the Expense Portal, which is a browser-based platform, or through the Expense mobile app, which is an app available on Google Play and App Store. You can access the platforms here:

• Expense Portal: https://cem.continiaonline.com/

• Google Play: https://play.google.com/store/apps/details?id=continiaexpensemanagement2.droid

• App Store: https://apps.apple.com/us/app/continia-expense-app/id1462728480#?platform=iphone

Expense mobile app

When opening the Expense mobile app, you'll first have to sign in.

There are two different methods of signing in, one using email and password and another using Microsoft 365 credentials. If the expense users have a Business Central license, they can sign in with their Microsoft 365 credentials by selecting the Microsoft 365 logo at the bottom of the login page. If they don't have a Business Central license, they need to sign in with the email and the password they chose when they activated their account through the welcome email.

Once you have signed in, you create a new expense by selecting New Expense.

The recommended method to create a new expense is to start with an image of the receipt or invoice. The AI receipt scanner will recognize many details to add directly to the expense, saving the user time and reducing manual errors. Details that are captured include:

• amount
• currency
• document date
• merchant
• VAT or GST amount

For some expense types related to carbon accounting, extra fields will also be available and could be populated with data recognized from receipts. There are many fields for carbon accounting, such as:

• flight mileage
• kilowatts
• hotel star ratings

The receipt scanner also links to an auto-fill feature to save users time when the same details are recognized across multiple expenses. Payment cards recognized from receipts can auto-fill the Payment Type field, and merchants recognized from receipts can auto-fill the Expense Type field.

When all other necessary information has been entered, swipe the Submit slider.

Receipt images

With the mobile app, users can save receipts straight away at the time of purchase with the shortcut function on the mobile app. Take a picture of your receipt while holding down the app icon on your mobile phone.

Receipt images will be immediately scanned and saved in your open receipt list in the Mobile App. Any receipt image added to the Mobile App is also available in the Expense Portal after synchronization. The opposite is also possible: Synchronization will also make images uploaded to the Expense Portal available on the Mobile App.

Users can then create and submit expenses at their own convenience at a later stage.

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