Understanding validation

Validation of documents in various stages of the payment process is a central part of Continia Banking as it ensures a smooth payment process where you don't run into unforeseen issues with the bank's processing of your payments.

The validation functionality in Banking Export essentially uses the specified payment method, for example on a purchase invoice, to check and validate the payment information against the bank's requirements.

You can set up Banking Export to run validation of various document types and of payment suggestions.

For instance, enabling validation of purchase documents allows for early verification of purchase invoices, streamlining the rest of the payment process. On the Purchase Invoice page, the Purchase Validation Errors FactBox, you'll see details about issue and suggestions for correcting it. For example, you'll be informed if there is incorrect or missing information that is required by the related bank.

Similarly, when you make payment suggestions in a payment journal, or from the Payment Suggestions page, any line with validation errors will be marked with the status Invalid and you'll see the relevant validation messages in the Payment Journal Errors FactBox.

Adjust the default validation setup

On the Banking Export Setup page, you can set up how you want to run validation on our purchase and sales documents and payment suggestions etc.

Your options for validation throughout the payment process are:

• Validate Advanced Payment Suggestions: Validates header suggestions on the Payment Suggestions page at the time they are created as general journal lines. Any validation errors will at that time be displayed in the Purchase Validation Errors FactBox. This setting enables automatically, if you're using Advanced Payment Suggestion.

• Validate Purchase Documents: Validates purchase documents upon posting. Any validation errors will at that time be displayed in the Purchase Validation Errors FactBox. This setting is disabled by default.

• Validate Sales Documents On Post: Validates sales documents if you're using the Direct Debit payment method. This is used to ensure sales orders have a mandate ID.

• Validate Purchase Order on Approval: Validates payment information before the purchase order can be approved.

• Validate Purchase Invoice on Approval: Specifies whether payment information must be validated before the invoice can be approved.

• Use Dynamic Validation: Validation will run in the background continuously while you work in the payment journal, and any validation errors will be displayed in the Validation FactBox when you reload or reopen the journal. Dynamic validation can only be used if Validate Purchase Documents is enabled.

You can also manually run validation from the action bar on the specific pages, such as the Payment Suggestion page, the Purchase invoice page, or the payment journal.