Handle partial disposal of multiple-item fixed assets

6 min.

When you add multiple quantities of a fixed asset, the standard functionality in Business Central requires you to create separate fixed asset cards for each item. The Extended Fixed Assets module in Continia Finance gives you more flexible options for acquisition and partial disposal of multiple items. This is particularly useful for fixed assets such as furniture, which is often purchased in large quantities and can have items that need to be replaced before the fixed assets period has been reached. The partial disposal feature brings together all the necessary steps into one convenient page so that processing is faster and simpler.

Set up a fixed asset template for multiple items

Each fixed asset template needs to be set up to allow multiple items on a Fixed Asset Card.

Navigate to the Fixed Asset Templates page and select the appropriate template.
In the Continia Finance FastTab, enable the field Maintain quantity.

Add a quantity to a fixed asset card

When you create a fixed asset from a template, for example on a purchase invoice, you are then able to specify a quantity for the fixed template.

Add a Fixed Asset to a purchase invoice line, using the Continia Finance action for Create FA from Template.
On the purchase invoice line, enter a value at Quantity and Direct Unit Cost Excluding VAT.
Post the purchase invoice.

The quantity is then shown in the Fixed Asset Card, in the Continia Finance FastTab.

Note

The Extended Fixed Assets module also allows you to create multiple fixed asset cards in one process using a fixed asset template. This feature is useful, for example, when acquiring multiple quantities of items that have IDs or serial numbers, such as laptop computers or mobile phones, which you are more likely to track as individual fixed assets. This is covered in the previous learning unit, Add Fixed Assets with Templates.

Partial disposal of fixed assets

For a fixed asset that has multiple items, you can handle partial disposal of the quantity.

First, use the Calculate Depreciation page to create posts in the Fixed Asset G/L Journals to the date for disposing of the relevant fixed asset.
Navigate to the Fixed Assets page, and select the relevant Fixed Asset Card.
From the Continia Finance menu, choose the FA Partial Disposal action.

Fixed Asset Card FA Partial Disposal action

The Post FA Partial Disposal page gathers all the necessary configurations for the disposal process into a single page.

In the New Fixed Asset FastTab, enter a value in the Fixed Asset Description field.

In the Reclassification FastTab, enter values in the fields for:

Document Number
FA Posting Date
Description
Quantity for disposal

Post FA Partial Disposal Description Doc No Quan for disposal

In the Disposal via FA Journal FastTab, set the Disposal Type as either:

Sale, and then specify the values for Proceeds On Disposal, Balance Account Type and Balance Account Number. You can also configure the fields in the Disposal via Sales Invoice FastTab, and create a sales invoice directly from this page.
Scrapping, which will then create the necessary G/L posts to clear this item from your assets.

Enable Open FA Journal to post the disposal directly on the G/L Account for Fixed Assets.

Post FA Partial Disposal Disposal Type Scrapping

The Fixed Asset Card is then updated with the reduced quantity.

Fixed Asset Card Quantity after partial disposal

Scenario

Ester needs to create fixed assets cards for furniture in Cronus’ new Rotterdam office. Instead of creating separate cards for each item of furniture, she can use Extended Fixed Assets to create cards with quantities. She can then also handle partial disposal easily, when a chair or desk breaks and needs to be replaced.

Ester needs to:

Create a fixed asset on a purchase invoice
Add the quantity to the purchase invoice line
Later, process a partial disposal to handle a desk that needs to be replaced

More resources

Applying Partial Disposal of Assets (Continia Docs article)