Activate and setup the G/L Open Entries module

The G/L Open Entries Module is available for subscription with Continia Finance. Please contact your Business Central partner for assistance.

Once you have subscribed, you need to activate the module from the Continia Solution Management page.

• Use the Manage Modules action and follow the prompts.

We recommend that you use G/L Open Entries in combination with the Extended Applications and Ledger Entry Comments features from the Essential Module of Continia Finance, which you can enable at no extra cost.

• Navigate to the Continia Finance Setup page.
• In the General FastTab, enable Use Ledger Entry Comments.
• In the Extended Application FastTab, enable Use Extended Application.

Learn more about the Extended Application features in the Continia Learn unit Extended Application for Open Entries.

Start building open entries on a G/L account

You enable open entries separately on each G/L account.

• From the Chart of Accounts page, select the checkbox for G/L Open Entries on the relevant accounts in the list.

or

• From a G/L Account Card, open the Continia Finance FastTab and enable Build Open Entries.

Apply payments to open entries on a G/L account

From journals, such as payment journals, you can now use the Apply Entries action for G/L Accounts, as long as you have enabled Build Open Entries on that account.

Similar to working with open entries for customers or vendors, you can apply full or partial payments to entries.

With the Extended Application feature enabled, you can also:

A. Quickly Set Applies-to ID with one click on a checkbox

B. See which entries have been applied to other IDs, with bold red italic text

C. See remaining balance amounts for partial application in the Open Amount column

View and create reports of G/L account open entries

To help you keep track of open entries, you can view all open entries for G/L from the Open G/L Accounts page.

From this page, you can also generate and print or export a list of open entries.

From the Reports menu, choose the G/L Account – Open Entries action.

• From the Options FastTab, you can choose to output to Excel file.
• From the Filters FastTabs, you can use filters for G/L account or G/L entry by document type, date or number. The date filter allows you to create a list to show the open entries at a chosen point in the past.
• Select Send to… for export to different file types, Print to you use your browser’s print dialog, or Preview & Close to open the report inside the browser page.

Scenario

Ester, the bookkeeper at Cronus, is using G/L Open Entries to reconcile employee insurance costs with invoices received from insurance companies.

She needs to do these tasks:

• Apply balancing entries to a G/L account
• Apply a partial credit amount
• Print a report of G/L account open entries

More resources

• Setting up the G/L Open Entries Module (Continia Docs article)
• Handling G/L Open Entries (Continia Docs article)
• Printing Open G/L Entries (Continia Docs article)