Understanding eDocuments in Document Capture

eDocuments are XML files that are exchanged between customers and vendors via electronic document networks such as the Peppol eDelivery Network and the NemHandel network. Depending on the document type, eDocuments are also known as eOrdering and eBilling documents.

How do eDocuments work in Document Capture?

Document Capture facilitates the transfer of eDocuments by converting business documents into XML documents that can be sent via electronic document networks – and by converting XML documents that you receive via the networks into Business Central documents. This transfer is handled by the Continia Delivery Network (CDN), and the conversion of files is handled by the Continia eDocuments module.

Document Capture imports XML documents into the document journal alongside documents that you receive by email as PDF. In this way, you can work with XML documents exactly as you're used to working with other documents in Document Capture.

Understanding document formats and document types

Depending on your country, Document Capture accepts a range of document formats through the CDN. See the table of supported formats on Continia Docs. XML documents use a structured format, which includes information about the type of business document. Document Capture applies an identification template to find this information, and then it applies an appropriate template for each document type.

eDocument flows with updates and responses

As well as orders and invoices, Continia eDocuments allows you to exchange document responses and updates between you and your customers and/or vendors. You see these updates and responses in the status field of the original order or invoice document.

The video below shows how both customers and vendors are kept updated throughout the purchase order flow.

The eOrdering flow covers the interactions between customers and vendors as purchase orders and sales orders are created, changed, rejected, and approved. This flow is covered in more detail in the Continia Docs article about eDocuments flows.

The eBilling flow covers the interactions between vendors and customers from creating sales invoices, updating vendors about the status, rejecting, cancelling, approving and paying. This flow is covered in more detail in the Continia Docs article about eDocuments flows.